Privacy Policy of www.denota.ai

Last updated: April 22, 2024

This Privacy Policy explains how this Application collects, processes, and retains Personal Data from its Users. You may print this document for reference using your browser’s print command.

1. Owner and Data Controller

Denota Ltd
21 Norlem Court, Pell Street, SE8 5EN

Contact Email: hello@denota.ai

2. Types of Data Collected

This Application collects various types of Personal Data either directly or through third parties. These include:

  • Usage Data: Automatically collected when you use this Application.
  • Trackers: Data collected via cookies and similar technologies.
  • Number of Users and Session Statistics
  • Personal Identification: First name; Email address; Billing address.

Detailed information on each type of Personal Data collected is provided in the relevant sections of this Privacy Policy or via specific explanations shown before data collection.

Note:

  • All Data requested is mandatory unless stated otherwise. Failure to provide such Data may prevent the Application from delivering its services.
  • Users unsure about mandatory Data should contact the Owner.
  • Any use of cookies or other tracking tools serves to provide the requested Service as well as the purposes described in this Policy and our Cookie Policy.
  • Users are responsible for any third-party Personal Data obtained, published, or shared via this Application.

3. Mode and Place of Data Processing

3.1 Methods of Processing

  • Security Measures:
    The Owner implements appropriate measures to prevent unauthorized access, disclosure, modification, or destruction of your Personal Data.
  • Processing Procedures:
    Data is processed using computers and IT-enabled tools, following strict organizational procedures. Besides the Owner, Data may be accessed by:
    • Internal personnel (administration, sales, marketing, legal, system administration)
    • External parties (e.g., third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) acting as Data Processors.
    An updated list of these parties is available upon request.

3.2 Place of Processing

  • Primary Locations:
    Data is processed at the Owner’s operating offices and wherever the parties involved in processing are located.
  • International Transfers:
    Depending on your location, data transfers may involve transferring your Data to a country other than your own. Details on such transfers are provided in the respective sections of this Policy.

3.3 Retention Time

Unless stated otherwise, Personal Data is processed and stored for as long as necessary for the purposes for which it was collected. Retention may be extended to comply with legal obligations or with your consent.

4. Purposes of Processing

Your Personal Data is collected for various purposes, including to:

  • Provide and maintain the Application.
  • Comply with legal obligations.
  • Respond to enforcement requests.
  • Protect the rights and interests of the Owner, Users, or third parties.
  • Detect and prevent malicious or fraudulent activity.

Additional specific purposes include:

  • Platform Services and Hosting
  • Analytics
  • Displaying Content from External Platforms
  • Registration and Authentication Provided Directly by this Application

For more detailed information on how your Personal Data is used for each purpose, please refer to the “Detailed Information on the Processing of Personal Data” section.

5. Detailed Information on the Processing of Personal Data

5.1 Analytics

Google Analytics 4 (Google Ireland Limited)

  • Purpose:
    To track and analyze how this Application is used, prepare reports on activities, and share insights with other Google services.
  • Data Processed:
    Number of Users; Session Statistics; Trackers; Usage Data.
  • Place of Processing:
    Ireland (refer to Google’s Privacy Policy for opt-out details).

5.2 Displaying Content from External Platforms

Google Fonts (Google Ireland Limited)

  • Purpose:
    To incorporate and display typeface content on the pages.
  • Data Processed:
    Trackers; Usage Data.
  • Place of Processing:
    Ireland (refer to Google’s Privacy Policy).

YouTube Video Widget (Google Ireland Limited)

  • Purpose:
    To embed and display video content.
  • Data Processed:
    Trackers; Usage Data.
  • Place of Processing:
    Ireland (refer to Google’s Privacy Policy).

5.3 Platform Services and Hosting

Webflow (Webflow, Inc.)

  • Purpose:
    To build, run, and host the Application.
  • Data Processed:
    Trackers; Usage Data.
  • Place of Processing:
    United States (refer to Webflow’s Privacy Policy for opt-out information).

GoDaddy Web Hosting (GoDaddy.com, LLC)

  • Purpose:
    To provide hosting services.
  • Data Processed:
    Trackers.
  • Place of Processing:
    United States (refer to GoDaddy’s Privacy Policy).

5.4 Registration and Authentication Provided Directly by This Application

Direct Registration (this Application)

  • Purpose:
    To identify you and provide access to dedicated services.
  • Data Processed:
    Billing Address; Email Address; First Name.

6. Cookie Policy

This Application uses Trackers. For more information on the types of cookies and tracking tools we use, please refer to our Cookie Policy.

7. Further Information for Users

7.1 Legal Basis of Processing

The Owner may process your Personal Data under the following conditions:

  • You have given consent for one or more specific purposes.
  • Data provision is necessary for the performance of a contract or for pre-contractual obligations.
  • Processing is required for compliance with a legal obligation.
  • Processing is necessary for a task carried out in the public interest or in the exercise of official authority.
  • Processing is necessary for the legitimate interests pursued by the Owner or by a third party.

For clarification on the legal basis for specific processing activities, please contact the Owner.

7.2 Retention of Personal Data

  • Contract-Related Data:
    Retained until the contract between the Owner and you has been fully performed.
  • Legitimate Interests Data:
    Retained as long as necessary to fulfill the relevant purposes.
  • Consent-Based Data:
    Retained until you withdraw your consent, subject to legal obligations.

Once the retention period expires, your Personal Data will be deleted. Accordingly, rights such as access, rectification, and portability cannot be enforced after deletion.

8. Rights of Users under the GDPR

You have the following rights regarding your Personal Data, to the extent permitted by law:

  • Right to Withdraw Consent:
    You may withdraw your consent at any time.
  • Right to Object:
    You may object to the processing of your Data on grounds other than consent.
  • Right of Access:
    You can request information about whether and how your Data is processed.
  • Right to Rectification:
    You can request correction of inaccurate or incomplete Data.
  • Right to Restrict Processing:
    You may request that your Data be stored without further processing.
  • Right to Erasure:
    You have the right to have your Data deleted.
  • Right to Data Portability:
    You may request your Data in a structured, commonly used, and machine-readable format and have it transferred to another controller if technically feasible.
  • Right to Lodge a Complaint:
    You may file a complaint with your competent data protection authority.

8.1 Right to Object to Processing

If your Personal Data is processed for reasons related to public interest, official authority, or the legitimate interests of the Owner, you may object by providing grounds related to your particular situation.
Additionally, if your Data is processed for direct marketing purposes, you can object at any time, free of charge and without providing justification. Once you object, your Data will no longer be processed for direct marketing.

8.2 Exercising Your Rights

To exercise any of these rights, please contact the Owner using the details provided above. Requests are free of charge and will be addressed within one month. If your request affects shared Data, the Owner will notify all recipients unless it is impractical or involves disproportionate effort.

9. Additional Information about Data Collection and Processing

9.1 Legal Action

Your Personal Data may be used for legal purposes by the Owner in court or during proceedings related to the improper use of this Application or its Services.
You acknowledge that the Owner may be required to disclose Personal Data upon request by public authorities.

9.2 Additional Information about Your Data

This Application may provide additional and contextual information regarding particular Services or the processing of Personal Data upon request.

9.3 System Logs and Maintenance

For operational and maintenance purposes, this Application and any third-party services may collect system logs or other Personal Data (e.g., IP addresses).

9.4 Information Not Contained in This Policy

Further details about our data collection or processing practices may be requested from the Owner at any time.

10. Changes to This Privacy Policy

The Owner reserves the right to modify this Privacy Policy at any time. Changes will be posted on this page and, where feasible, communicated via available contact information. It is recommended that you review this page regularly.
If changes affect processing based on your consent, new consent will be obtained where required.

11. Definitions and Legal References

  • Personal Data (or Data):
    Any information that can directly or indirectly identify a natural person.
  • Usage Data:
    Information collected automatically through this Application (e.g., IP addresses, URI addresses, request times, browser features, operating system details, visit durations, and navigation paths).
  • User:
    The individual using this Application; typically the Data Subject.
  • Data Subject:
    The natural person to whom the Personal Data refers.
  • Data Processor (or Processor):
    A natural or legal person that processes Personal Data on behalf of the Data Controller.
  • Data Controller (or Owner):
    The entity that determines the purposes and means of Personal Data processing – in this case, Denota Ltd.
  • This Application:
    The platform through which your Personal Data is collected and processed.
  • Service:
    The services provided by this Application as described on this site or within related terms.
  • European Union (or EU):
    All current member states of the European Union and the European Economic Area.
  • Cookie:
    A small set of data stored in your browser used to track or store information.
  • Tracker:
    Any technology (e.g., cookies, unique identifiers, web beacons, embedded scripts, e-tags, or fingerprinting) that enables the tracking of User activity.
  • Legal Information:
    This Privacy Policy relates solely to this Application unless stated otherwise.

This document outlines the data processing practices of www.denota.ai. If you have any questions or require further details, please contact the Owner using the information provided above.

‍